AI invoice & receipt capture for South African businesses
InvoiceFlow captures invoices and receipts with AI in seconds. Photograph a receipt or upload a PDF, JPG, PNG or HEIC document and it automatically extracts the supplier, every line item, the date and 15% VAT — then flags anything it is unsure about so you can review and approve before syncing to Sage One. Built for South African SMBs.
How it works
- Snap or upload. Photograph a receipt or drop in a PDF, JPG, PNG or HEIC file. Uploads process in the background.
- AI reads & checks. The AI extracts the supplier, every line item, the date and 15% VAT, reconciles the maths, and flags anything it is unsure about.
- Approve & sync. Review against the original document, approve in one tap, and push the invoice straight into Sage One.
Key features
- AI line-item extraction — every line, quantity and price, not just the total
- South African 15% VAT handling and reconciliation, including zero-rated items
- Field-level uncertainty flagging — never silently saves a number you did not see
- Sage One (Sage Business Cloud Accounting) sync for approved invoices
- Supplier and category management, Excel exports and spend reports
- Full audit trail and an upload-error log
Frequently asked questions
What is InvoiceFlow?
InvoiceFlow is an AI-powered invoice and receipt capture app for South African businesses. It reads suppliers, line items, dates and 15% VAT from photos or PDFs in seconds, flags anything it is unsure about for review, and syncs approved invoices to Sage One.
Does InvoiceFlow work with Sage?
Yes. InvoiceFlow connects to Sage One (Sage Business Cloud Accounting South Africa) and pushes approved invoices, suppliers and VAT-coded line items directly into your Sage account.
How does InvoiceFlow capture invoices?
You upload or photograph an invoice or receipt as a PDF, JPG, PNG or HEIC file. The AI reads every line item, supplier detail and total in the background, flags any field it could not read with confidence, and lets you review and approve it before it is saved.
Does InvoiceFlow handle South African VAT?
Yes. InvoiceFlow is built for South African VAT. It defaults to the 15% standard rate, recognises zero-rated items, and reconciles VAT and totals so the captured numbers always add up before you approve an invoice.
Is my data secure with InvoiceFlow?
Each organisation's data is isolated with database row-level security, uploaded documents are stored privately, and AI extraction runs server-side so API credentials never reach the browser.
Questions? support@invoiceflow.co.za